Invoices, Payments, and Taxes

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Invoices
In order to expedite payments, invoices should be submitted to the attention of the Purchasing Agent, P.O. Box 770, Keller, Texas 76244-0770, or via email. Failure to do so may cause a delay in payment. Subject line of email should state "Invoice".

Payments
The City of Keller complies with the Prompt Payment Act, Section 2251.025 of the Texas Government Code. The Prompt Payment Act ensures that companies transacting business with government agencies are paid in a timely manner.  With certain exception, the act requires that the government agency make payment within 30 days of submission of a properly prepared invoice by a vendor. 

The City of Keller normally issues payments to vendors on a weekly basis.  Vendors may choose to be paid via City credit card, check or ACH.  City credit card purchases may be paid by the department placing the order. Payments made by check are mailed each Friday. ACH payments are made each Friday by electronic bank transmission directly to the vendor's bank account. Vendors must complete the Authorization to Wire Funds form to receive payment via ACH.

Taxes
The City of Keller is exempt from paying federal excise and transportation taxes and Texas State or local sales and use taxes. If a vendor includes any such taxes on price quotes or invoices, the amount of the taxes will be deducted from the total of the price quote or invoice.

A Tax Exempt form will be provided by the City of Keller upon request. A request can be submitted in writing via email or by contacting the Purchasing Agent at (817) 743-4030. Subject line of email should state "Tax Exempt".